The use cases of an Employee App

Confirm work instructions & knowledge

A work instruction can be sent as text, photo or video. The target person must explicitly confirm that they are aware of it.

Trainee blog

Giving insights, learning self-promotion in front of colleagues and real authenticity about how the company works and operates. Creative exchange of the trainees themselves is also promoted. And increases the "connectivity" of tomorrow's employees.

Teamwork with chats

Chats are the technical description of a function of messenger services. The best-known service is certainly WhatsApp. Chats are the most popular form of communication today, much more popular than a phone call. Simple, efficient and ideal for real-time communication. In a team, important topics can be discussed briefly, for which a phone call would be a bit too much. With Quiply, you can exchange photos, videos, gifs and voice messages just like in a private messenger. But everything in a secure environment and GDPR compliant. This protects employee and customer data.

Corporate Benefits & Compensation

Benefits should always be available in the app as consistent content. Salary is now joined by a host of extras and bonuses designed to keep employees motivated and engaged. Almost as important as having these programs is that they are communicated regularly. First of all, so that they are noticed and so that they actually influence the perception of the employees. Employers are also looking for appreciation and what they do should be known by all.

Duty and shift planning

Typically, duty and shift scheduling is not available to everyone. And certainly not on mobile devices or smartphones. With the employee app, duty rosters can be directly connected via web-based quick links. But also deeper integrations are possible up to the shift management, where shift changes can be requested and sick leave or vacation requests are taken into account.

Employer Branding

Employers don't just need a brand for their products, but also as employers. They need to stand for certain qualities, such as being contemporary and progressive. Here, the employee app is part of the solution, especially as a professional app with its own name, icon and app in the Apple and Google store. With the right communication, this strongly shapes the perception of employees.

Event calendar

Would you like to participate? May we remind you? By the way: the big trade fair starts on July 22nd and you can all be there. Surely no one wants to miss the company party, right? The app manages appointments, synchronizes with other calendars or reminds you in time with additional information always visible.

Event management

Event registrations for events, trainings or other functions become easier with the employee app. When employees register themselves, check-in becomes a breeze. Event cancellations are also sent directly to the smartphone.

Searching for experts in the employee directory

In the employee app, the employee directory contains the so-called user profiles, which contain all relevant information about employees. In addition to contact data, other attributes such as location, job title or qualifications can also be viewed.

Carpooling

If we are serious about optimizing the carbon footprint, and we have to be, this is a viable way that saves employees money. With an employee app, employers can provide a simple platform to organize this. This not only helps with travel costs and emissions, but also with delays and better communication between employees.

FAQs

As part of onboarding new employees, this is a helpful section for all the things that are always asked. Or on the employee app itself. It's crucial to the success of your employee app that your employees know how to use it, where to find important information, and how to use integrated services. A FAQ page in your app provides employees with answers to their questions about the new mobile communication platform. Information about installing the app on mobile devices, accessing the app, what to do if they lose their password, and how to set up a new password should also be part of the FAQ page.

Feedback

It's so nice to get good feedback. And constructive feedback helps you become so much better. But it's a shame when decision-makers don't get any feedback at all - because everything is filtered around them. It's easy to get real, direct feedback in the employee app - with comments, likes, or 1:1 in chats. Or as part of a group that you consult regularly. All paths are open!

Questions for the boss

Above a certain size of companies it is hardly possible to have the direct line with the boss. In the employee app, this can be granted, simply so that there are alternatives that are possible for all employees. It is up to the boss to determine the framework in which this is done.

Payrolls

Digital payrolls have many advantages: they are delivered immediately, can always be retrieved later by the employee, and do not cost postage, shipping, or other administrative costs. With Quiply, this is possible with our function Smart Docs.

Canteen Menu - the intranet classic

Everyone now gets an answer to the question "What's on the menu today?", not just those who use the intranet. This can also be used for the canteen by advertising certain offers or launching campaigns that ensure lively participation outside the canteen as well.

Sick note

Today, the certificate of incapacity for work still often has to be submitted in the original. But employers take their employees' wish for recovery seriously if they also accept the submission of a form via the employee app in order to meet the deadline. There is no need to bring it in person or send it by post. This shortens recovery and recuperation time. If in doubt, the original can always be submitted later.

Crisis communications

Crisis communication can be very comprehensive these days. But it has to be fast. That's why it's good not only to have certain scenarios prepared, but also to have internal crisis communication reach everyone before the grapevine starts.

Idea Management

Innovative new concepts from within the company? Gather new ideas by involving all employees in the brainstorming process. Through various functions, such as an employee survey, all employees can be involved in evaluating new and innovative ideas.

Learn & Teach - Best practice

There are several ways to integrate learning & best practices in an employee app: use best practices for different locations - create a best practices folder in the channels and add a page for each location to create the opportunity for exchange. It's particularly exciting when ideas are continuously evaluated, e.g. through surveys, making knowledge management practically tangible across locations.

Local news

Like intranets, employee apps can regulate the visibility of posts. This makes it possible to set up news for specific target groups. This way we get the local news that is only of interest to the location. Or only the news for a certain group of skills (e.g. mechanics) that are available at different locations and have a particular interest there. Local news is enormously effective, because nowhere is the interest in news higher.

Material orders / C-parts

It's so much easier to place material orders with your smartphone. Everyone has it with them, the forms can be customized exactly for typical needs. And the smartphone is powerful, a camera is always with you. So if you need a part and as an employee you cannot describe it: take a picture! In the office, someone gets the urgently needed product for the branch.

Information sheets, guidelines and forms

For any process, a form is ideal for capturing, routing, reviewing, and releasing topics with the right data. The form is at the core of every process. Only now it is free and mobile through the employee app. This allows you to capture data for the ERP and analyse and evaluate the results with typical tools. You can distribute guidelines and information sheets just as easily.

Micro training with quiz

Small training units can be distributed via multimedia using an employee app. This is then easily linked to learning progress checks. The gamification aspect is also useful to make training more lively.

Recognition and appreciation

Not scolding is enough praise? No, of course not, that formula is from the past. Today, conscious appreciation makes a big difference in both motivation and long-term employee retention. And quite honestly, praise expressed in front of colleagues does make you a little more proud.

Employee directory

It's actually a basic feature that doesn't seem very exciting, but its benefits are significant: it allows everyone to find each other in the employee app and get in touch with others across locations. Everyone is included, not just the people with email addresses or phone numbers, but everyone, including those who do the job for us from far away.

Onboarding for new employees

Every company knows that every employee may be different, but many questions will always be the same. A library for new employees can contain general topics such as the company handbook and rules, or practical on-the-job training, for example with videos. This makes it even easier for new employees to find their feet and look things up when they are no longer on site at the company.

HR-Marketing

In order to map the entire range of personnel marketing, the employee app is the medium that communicates to the outside world through the employees. For example, our customer Feinkost Kugler acquires new employees by specifically informing employees that there are vacancies and rewarding them for this. Employees always have the job options at their fingertips. In the same way, established employees can always be told about the advantages of working for the company.

Pulse surveys

Instead of perhaps doing the big survey only 1x a year, pulse surveys have established themselves as an important tool to evaluate the effectiveness of measures on the entire team in the short term.

Education & Training

Using your employee app, we can first inform all employees easily about current training courses and use push notifications in the app to ensure that all employees are kept up to date with new training offers at all times. You can accompany smaller training courses with materials in the app or send out short educational videos with confirmation campaigns.

Bulletin board

Everyone knows what this means. What used to work via notices on the bulletin board is now long outdated. In the age of eBay, WhatsApp and Facebook, who still uses a notice board to sell their motorbike, find a partner to go jogging with or announce a change of surname after getting married? Accordingly, no one reads your analog notices on your company’s notice board anymore. But how do you ensure that your employees are informed about the latest daily news? Well, the easiest way is on the same pin board in digital form – in the employee app . And because it’s not just employees who follow their colleagues’ offers there with the utmost attention, the company should also make its offers there.

Security: safety first!

Safety as a corporate topic can be communicated again and again via the app. To refresh, as training or specifically to check that it is in place in an emergency. In the context of QHSE, there are a wide variety of scenarios that can be implemented in this way. Videos, gamification, in the employee app these scenarios can be implemented. And even if the worst comes to the worst, one of the fastest and most effective warning mechanisms can still be set in motion via push message, as long as the mobile network is still up and running.

Job Posting

Every HR wants to advertise good positions to promising internal candidates. Job postings are part of this and are sometimes even mandatory. But please not on paper in the display case in front of the toilets. In the employee app, all employees really do learn about new opportunities. And they can also apply via the app. And especially across locations. This opens up new opportunities for HR marketing and development. We would say: definitely do it!

Storytelling

Storytelling has become fashionable in communication. That's a bit absurd, because since Homer we all know that if you want to communicate something that really interests people, then put it in a good story! And the same is true in internal communication, storytelling is the be-all and end-all of good communication - it's how you reach people!

Protocol

A protocol is one of typical documentation requirements in nursing. It aims to have a preventive effect and document what could have been done to avoid a fatal fall with long-term health consequences for the patient. Thanks to our App, this documentation can be done when the facts are available and the case is fresh. This can significantly improve the quality of the protocol.

Training Videos

When the exercise routine starts in the morning, it is as if it were natural: we watch a clip and do the exercises. The same is possible in many industries: here is the new craft trick. There is the ideal exercise for care, or the hygiene rules to be applied practically in a restaurant. This is how we raise standards and quality.

Corporate news

Whatever happens in the company: write about it! Because there will always be someone who finds out too late. And that can sometimes be unfortunate. A high-quality service or a top product is produced when everyone pulls together. The basis is always: current company news via push notification. Simply inform everyone in real time and achieve more together!

Surveys

Hardly any employees like to fill out traditional employee surveys. So it's no surprise that the majority of people who have access to the internet prefer digital surveys.

With the help of their own employee app, anyone can conduct digital surveys quickly and easily. Employee surveys can provide a targeted assessment of employee mood and satisfaction on selected topics and aspects. Conducting surveys through their in-house digital communications can help serve as a diagnostic tool for employee perceptions and highlight where action is needed or imminent. Participation rates are particularly high with employee apps compared to surveys on paper, not to mention the time it takes to complete the survey.

Vacation request

Enter and process vacation requests quickly and efficiently using mobile digital application forms. This simplifies the processes and helps employees plan their vacation. Of course, there is feedback and multi-stage approval processes so that everything is approved (person in charge) and booked (HR department).

Maintenance logs

Let's put it this way: When the new 5-axis CNC is installed for €498,000 net, we want to know that it is being handled well. The CNC milling machine is serviced and we can create the log using a form in the employee app. Everything is then processed and filed using CSV or XLS if necessary. Done!

Knowledge management with peer-to-peer communication

OK, that's usually not a problem in medium-sized companies. But we'll say it anyway: create a channel through which employees can communicate with each other and help each other. This way, problems or open questions between colleagues can be clarified. Via chat or via a channel in the employee app . Sounds logical, so it can't be that wrong. Feel free to try it out! 😄